No. 4. ADJUTANT GENERAL'S OFFICE, Washington, January 31, 1901. I. By direction of the Secretary of War, paragraphs 132 and 1380 of the Regulations are amended to read as follows: 132. A deserter will not be restored to duty without trial except by authority competent to order his trial; such restoration being ordered only in case the desertion is admitted does not remove the charge of desertion or relieve the soldier from any of the forfeitures attached to that offense; he must make good the time lost by desertion, refund the reward and expenses paid for apprehension and delivery, and forfeit pay while absent. The same authority is competent to set aside a charge of desertion as having been erroneously made, and his order to this effect operates to remove the charge of desertion and all stoppages and forfeitures arising therefrom. 1380. An enlisted man charged with desertion will not receive pay until his offense has been investigated by a courtmartial or he has been restored to duty withont trial or the charge has been set aside as having been erroneously made. II. By direction of the Secretary of War, paragraph 1178 of the Regulations is amended to read as follows: 1178. When clothing is required a schedule enumerating the articles needed by each man and the money value of each article will be prepared by the company or detachment commander on the prescribed form. This schedule, approved by the commanding officer, will be sent to the quartermaster and when the clothing is ready for issue the commander of the organization will be notified. Issues will be made by the quartermaster in the presence of the commander of the organization or other commissioned officer representing him, who will witness the signatures of the soldiers upon the schedule, and this will be returned to the commander of the organization with the certificate of the quartermaster that the articles specified have all been issued. The number of each article and the total value of all the articles issued to each organization will be entered by the quartermaster upon duplicate abstracts of issues. The aggregate money value of all the articles issued must agree exactly with the aggregate value of issues to individuals, and the witnessing officer will make this verification of the accuracy of the schedule before certifying to the correctness of the entries upon the abstract. The commander of the organization will certify on each copy of the abstract that the money value of the issue to each man has been entered in the clothing book and the witnessing officer will certify that the issues were made as stated in schedule and abstract. If the commander be also the witnessing officer he will sign both certificates. These entries in the clothing book, with date of issue and name of quartermaster, will be attested by the witnessing officer. The abstract certified as required above, signed by the quartermaster and approved by the commanding officer, will be the voucher for dropping clothing from the return. III. By direction of the Secretary of War, men and supplies pertaining to the Navy Department will upon the request of the senior naval commander be transported on the army transport ships having accommodations not required for the uses of the Army. When the transport upon which such transportation is desired is about to sail from one of the ports of a military department application therefor should be made to the military commander of the department, and when it is impracticable to reach such commander then to the military commander at the port of departure. When such transportation is desired upon a transport about to sail from any port not within a military department the transport quartermaster may grant the same. The foregoing includes delivery only at ports named in sailing orders. BY COMMAND OF LIEUTENANT GENERAL MILES: H. C. CORBIN, No. 5. ADJUTANT GENERAL'S OFFICE, Washington, February 2, 1901. By direction of the Secretary of War, the following extract from an act of Congress is published for the information and government of all concerned: An Act to increase the efficiency of the permanent military establishment of the United States. Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, SEC. 38. The sale of, or dealing in, beer, wine or any intoxicating liquors by any person in any post exchange or canteen or army transport or upon any premises used for military purposes by the United States, is hereby prohibited. The Secretary of War is hereby directed to carry the provisions of this section into full force and effect. Commanding officers will immediately carry the provisions of this law into full force and effect, and will be held strictly responsible that no exceptions or evasions are permitted within their respective jurisdictions. Conformably with the foregoing statute, General Orders, No. 46, Headquarters of the Army, Adjutant General's Office, July 25, 1895, promulgating the Post Exchange Regulations, and all subsequent amendments thereof, are amended so as to read as follows: POST EXCHANGES. Post exchanges are established and maintained under special regulations prepared by the War Department. These special regulations will be published and issued from time to time as necessity may demand. (A. R., 325, 1895.) On June 30th and December 31st of each year the Commanding Officer of a post at which an exchange is conducted will submit to the Adjutant General of the Army, through military channels, a detailed report of the operations and financial condition of the exchange, accompanied by such remarks touching its effect upon the welfare of the command as he may deem it necessary to make for the information of the Commanding General of the Army and the Secretary of War; and when no exchange has been maintained at a post such fact will also be communicated to the Adjutant General of the Army, through military channels, on the dates herein before specified. (A. R., 326, 1895.) 1. Purpose. The post exchange will combine the features of reading and recreation rooms, a cooperative store, and a restaurant. Its primary purpose is to supply the troops at reasonable prices with the articles of ordinary use, wear, and consumption, not supplied by the Government, and to afford them means of rational recreation and amusement. Its secondary purpose is, through exchange profits, to provide the means for improving the messes. 2. Buildings.-At every post where practicable, the Post Commander will institute a post exchange. For this purpose he will set apart any suitable public building or rooms that are available, or will authorize the renting of any private building or part thereof on the reservation (the rental to be paid from the funds of the exchange), or when sufficient exchange funds are available, may cause a suitable building to be erected for the purpose; and if a temporary building, or if constructed wholly or in part by the labor of troops, use of the necessary teams and such tools, window sash, doors, and other material as can be spared by the Quartermaster's Department is authorized; but no permanent structure will be erected on a reservation without first obtaining the authority of the Secretary of War. Expenses of repairs or alterations of public buildings for the use of the exchange will be borne by the exchange when they can not be provided for by the Quartermaster's Department. 3. Management of business.-The management of the affairs of the exchange will be conducted by an officer designated "Officer in Charge," selected and detailed by the Commanding Officer; this officer should be fully in sympathy with the purposes of the exchange, and possess the business qualifications necessary to its success. He will be assisted by a steward and such other attendants as the business may warrant. In establishing a new exchange, and at posts where the business is small, the steward and attendants may be enlisted men, but when practicable, civilians will be employed instead in all ex changes whose financial condition will justify the expense, and in selecting them, preference will be given to retired enlisted men and honorably discharged soldiers. 4. The exchange steward. -The exchange steward, who if an enlisted man should be a noncominissioned officer, should be an accountant, possessing a good knowledge of bookeeping and commercial customs, of unquestioned integrity, and of sufficient firmness and strength of character to enforce order and discipline about the premises. In the absence of the officer in charge he is in immediate control of the business, and must, therefore, possess the confidence of his superior, both as to his probity and capability. In addition to the records required by the management, he will keep a cashbook, also a blotter, showing, in separate columns, the different articles comprising the stock, and enter therein at the time of sale the quantity or number of articles sold. At the close of each selling day he will prepare a report on a suitable form showing, under appropriate headings, the quantities of the several articles received, sold, and remaining on hand. This report he will submit daily to the officer in charge and at the same time deliver to him the proceeds of the previous day's sales. The report, exhibiting the officer's approval, will be conspicuously posted in one of the exchange rooms during the remainder of the day. 5. The exchange council.-The superintendence of the affairs of the exchange will be vested in a Council to consist of three officers, one of whom shall be the officer in charge, the others, the two company commanders longest off this duty at the post. Whenever from any cause the Council can not be thus organized, it will be constituted in the manner prescribed for a post council of administration. The Council may be convened at any time at the call of its president or by direction of the Commanding Officer, and, subject to the approval of the latter, will designate the articles to be kept for sale, fix the prices at which they shall be sold, and authorize all purchases of supplies. At the end of every month it will meet to take stock, examine the books of the exchange, and inspect the quality of the articles for sale. A statement of the result of the monthly investigation and of the accounts of the officer in charge, showing the receipts and expenditures during the month, also the assets and liabilities, will be entered in a book and submitted to the Commanding Officer for his action. A |