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instructions, information & correspondence, because of the daily intercourse between Morocco and Cadiz.

The Secretary of State, on a view of M' Barclay's Note, very much doubts the sufficiency of the sum of 600 Dollars; he supposes a little money there may save a great deal; but he is unable to propose any specific augmentation till a view of the whole diplomatic Establishment and its ex pences, may furnish better grounds for it.

TH: JEFFERSON 17th July, 1790.38

In 1792 (November 5) Jefferson made a report on the subject of expenditures as follows:

Estimate of the fund of 40,000 Dol. for foreign intercourse, and its application

D D 1790 July 1. to 1791 July 1, a year's appropriation.... 40,000 1791 July 1, to 1792 July 1


40,000 1792 July 1, to 1793 Mar. 3 being 8 10 months..


107,000 1790. July 1. to 1791. July 1, actual expenses incurred.. 21,054 1791. July 1. to 1792 July 1.


43,431.09 1792. July 1. to 1793. Mar. 3. the probable expenses may be abt. 26,300 Surplus unexpended will be about...



He estimated the ordinary expenses of the different grades of diplomatic missions as follows (dated November 5, 1792):

Estimate of the ordinary expence of the different diplomatic grades, annually.
A Minister Plenipotentiary

Outfit ļ of 9,000..


9000 Secretary

1350. Extras

350. Return of 2250..



38 Washington Papers, Record Book, Vol. 20.

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Medals to foreign ministers, suppose 5. to be kept here & to be changed once in 7. years will be about 054.6 annually

To support the present establishment would require

D for Paris, Minister Plenipot... 12,307.13 London do

12,307.13 Madrid Resident

5,653.56 Lisbon

5,653.56 Hague do


5,653.56 Medals to foreign ministers.



A reduction of the establishment, to bring it within

D the limits of 40,000. for Paris, a Minister Plenipty.. 12,307.13 London do

12,307.13 Madrid, a Resident

5,653.56 Lisbon, do

5,653.56 Hague, an agent..

1,650. Medals to for. ministers.

654.6 Surplus



He also made the following:

Estimate of Demands on the Foreign Fund from July 1st, 1790, to March 4, 1795.

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Extras ...




240 900

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His Secretary, suppose from March 1st, 1792... Spain. Chargé des affaires:

His salary..

Additional Commissioner, his traveling and tav-

ern expenses. Conjecture. Portugal. Minister Resident:

His outfit
Salary from Feby 21st to July 1st...

Hague. Agent: his salary.

Extras ..
Minister Resident: his outfit..

Salary, suppose from March 1st, 1792.

Extras ..
Colo Humphrey's Agency from Aug' 11, 1790 to

Feby. 21, 1791, a 2250 Dol' p' Ann...
Foreign Ministers taking leave. Medals.
Luzerne about..

,1062.5 Von Berkel

697. Du Moustier..


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Total ...,


The Foreign Fund a 40,000 Dolls p. ann. from

July 1st. 1791 to Mar. 4, 1793. ....
Balance will remaiu to guard against contingencies.

106,6661 399,868.1

This question is further elucidated by the following (dated April 18, 1793):

39 Washington Papers, Record Book, Vol. 21.

The Secretary of State thinking it his duty to communicate to the President his proceedings of the present year for transferring to Europe the annual fund of 40,000 Dollars appropriated to the department of State (a report whereof was unnecessary the two former years, as monies already in the hands of our bankers in Europe were put under his orders)

Reports That in consequence of the President's order of Mar. 23. he received from the Secretary of the Treasury Mar. 31. a warrant on the Treasury for 39,500 Dollars: that it being necessary to purchase private bills of exchange to transfer the money to Europe, he consulted with persons acquainted with that business, who advised him not to let it be known that he was to purchase bills at all, as it would raise the exchange, and to defer the purchase a few days till the British packet should be gone, on which went bills generally sunk some few percent. He therefore deferred the purchase, or giving any orders for it till Apr. 10, when he engaged Mr. Vaughan (whose line of business enabled him to do it without suspicion) to make the purchase for him: he then delivered the warrant to the Treasurer, & received a credit at the Bank of the U. S. for 39,500 D. whereon he had an account opened between “ The Department of State & the Bank of the U S.” That Mr. Vaughan procured for him the next day the following bills..

£ Sterl

Doll Willing, Morris & Swarwick on John & Francis Baring & Co. London

3000- for 13,000 Walter Stewart on Joseph Birch-mercht Liverpool..

400-0 = 1,733.33 Robert Gilmer & Co. on James Strachan & James Mac

£ kenzie, London, indorsed by Mordecai Lewis.... 200

150 600-0 = 2,600 250

4000-0 = 17,333.33

averaging 48–7 the dollar, or about 2172 per cent above par, which added to the 1. per cent loss heretofore always sustained on the government bills (which allowed but 99 florins, instead of 100 do. for every 40. dollars) will render the fund somewhat larger this year than heretofore: that these bills being drawn on London (for none could be got on Amsterdam but to considerable loss, added to the risk of the present possible situation of that place) he had them made payable to Mr. Pinckney, and inclosed them to him by Capt. Cutting, in the letter of Apr. 12 now communicated to the President, and at the same time wrote the letter of the same date to our bankers at Amsterdam & to Colo Humphreys, now also communicated to the President, which will place under his view the footing on which this business is put, and which is still subject to any change he may think proper to direct, as neither the letters nor bills are yet gone.

The Secretary of state proposes hereafter to remit in the course of each quarter, 10,000 D. for the ensuing quarter, as that will enable him to take advantage of the times when exchange is low. He proposes to direct at this time a further purchase of 12,166.66 D. (which with the 500 D. formerly obtained & 17,333.33 now remitted, will make 30,000 D of this year's fund) at long sight, which circumstance with the present low rate of exchange will enable him to remit it to advantage.

He has only further to add that he delivered to Mr. Vaughan orders on the bank of the U S. in favor of the persons themselves from whom the bills were purchased for their respective sums.

This act of 1790 was continued in force in subsequent years, with additional appropriations for specific purposes of foreign intercourse, and the act of May 1, 1810, included consuls to Algiers and other states on the coast of Barbary, the salary being limited to $4,000 for the consul at Algiers and $2,000 for those at other states on the Barbary coast; but they were to have no payments whatever for outfits. By this act, also, the President was authorized to make foreign appointments during the recess of the Senate, to “be submitted to the Senate at the next session thereafter, for their advice and consent."

Other consuls were not, at this time, in receipt of regular salaries, their payment coming from the fees of office which they were allowed to collect.

It was the practice of the Secretary of State to make recommendations to the President for consular appointments. The applicants were not many and were usually from merchants resident in the ports. February 23, 1791, in sending a list of applicants, Jefferson recommended that a vice-consul be nominated in this form:

John Culnan, citizen of the U. S. late of its armies, and now a merchant at Teneriffe, to be vice consul of the U. S. for the Canary Islands.

For a consul:

James Yard, of Pernsylvania, to be Consul for the U. S. in the Island of Santa Cruz, and such other parts within the allegiance of his Danish Majesty as shall be nearer thereto than to the residence of any other Consul, or Vice Consul of the U. S. within the same allegiance.40


The next section will be Sometime and Occasional Duties of the Department of State.]

40 Washington Papers, Record Book, Vol. 20.

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